Six steps to get the most from a conference

Conferences have a mixed reputation. I don’t get to many, but I really love it when I can. I’m at my second for the month now (at the IA Summit), and I think I have a strategy that works when it comes to getting real value from a conference.

Here’s my six step strategy.

  1. Fly Solo. Going to conferences without colleagues or a whole pack of people you know can be pretty scary. Do it anyway. There are some great things about flying solo including: meeting more people – if you don’t hang with your crew you need to find people to talk to, therefore you get to meet lots MORE people than you normally would. This is probably the best thing about conference – the people you meet and the conversations you have. Also, when you’re flying solo, you can really take advantage of serendipitous opportunities. You don’t have to worry about whether your posse wants to do what you need to do, you never have to check with your people. It is scary at times, but it’s also very fun. You learn, pretty quickly, that a room full of people you don’t know is actually a great opportunity, not as terrifying as it first appears. If you talk to people, they’ll talk back. People are surprisingly friendly like that. 
  2. Choose sessions tangentally. Don’t go to sessions that look as though they are ‘for you’. Don’t choose presentations where you’re already pretty familiar with the subject area. Unfortunately, most of the time you’ll walk out unsatisfied, feeling that you didn’t really learn anything. The nicest thing you can say about these sessions is that ‘it was nice to have what I already know confirmed’. There are much better ways to spend your time. Rather, choose sessions that are tangentally related to your interest, subjects that you don’t know much about. You’d be surprised how often the content is really related to what you do AND you learn things. (And you often get the chance to meet a whole different set of people to the ones you usually hang out with, because your ‘familiars’ are all in that session that you thought was for you. Make sense? Using this approach I’ve had a hit parade of great sessions where others at the conference were much less satisfied. (That’s why I spend hours at Taxonomy and Search Design sessions in the last couple of days. Time well spent, as it turns out!) Oh, and also. If you *do* find yourself in a dud session and your conference is multitrack – get out. Go find a better session. It might feel a little rude, but you’re paying to be there and chances are the speaker is being paid to speak. Make them earn it :)
  3. Don’t be a fangirl (or boy). One of the appealing things about conferences is the opportunity to meet some gurus. As such, it’s tempting to choose your schedule on a celebrity basis. This is often a big mistake. I tend to go for speakers who I don’t really know. Here’s why. The gurus spend a lot of time speaking and writing about whatever their thing is. You’ve probably read their books and their blog. They did three presentations last week and are doing two next week. And, they don’t come up with new stuff very often. Subsequently, whilst you do get the opportunity to see them in the flesh, you probably would have already heard or read most of what they have to say. This is disappointing. On the other hand, people who speak less often are more likely to put a lot of effort into their presentation and do a lot of preparation, AND you probably haven’t heard what they’ve got to say ever before. Some of the best presentations I’ve attended have been from people I don’t know. Much better to use Stategy 1 to meet your gurus. It’s scarier, but overall a much better approach. [sidenote: this also applies to going to presentations because your friends are presenting. If you know what they’re going to say, don’t go. disclaimer: choosing unknown speakers *is* a somewhat risky strategy. You may get some who are just not very good presenters or who could do with some more experience, or who are affected by nerves. In my experience it’s well worth the risk].
  4. Participate. Take whatever opportunities you have to get involved. This might be asking a question, or signing up for something that’s interactive/activity centred, or helping out as a volunteer with the conference (I’m helping out on the IAI booth for an hour or so on Sunday, for example). Again, this is a lot about talking to people, meeting people, engaging with discussions. 
  5. Twitter. Or whatever other back channel is going on at that conference. Sign up, sign on, get involved. Find out what’s *really* going on and what people *really* think. This is especially good where there are multiple tracks and you want to know if you should leave the dud presentation you’re in for a better one. It’s also a great way to ‘meet’ people you don’t know before you actually meet them in the flesh. That’s fun, and makes conversations easier and richer.
  6. Switch off the laptop. Face it. If you have the laptop on you’re probably not really paying attention. (Exemption if you’re live blogging the event for the benefit of those who can’t attend). Same goes with Twitter and other back channels. Use these with discipline and make sure you’re actually tuning in to what’s being presented. You can check your email anytime, but this presentation is a one off experience. Be there in body AND in mind.

So, there are my top tips. Anyone got other tips to contribute? (or care to add, amend or dispute mine?)

Happy conferencing! 

[ooh, gratuitous plug. If you’re at the summit and somehow managing to keep up with your blog reading(!), pls come to the panel I’m speaking on on Sunday at 11.15am. We’re talking about where IA fits in the design process. It should be fun. I believe there will a podcast posted later on for those who can’t make it.]

11 thoughts on “Six steps to get the most from a conference

  1. Good advice. I always seem to go to the sessions I’m interested in instead of the sessions that are brand new to me. I’ll give your idea a try next time and see if I come away inspired to do something new.

  2. I used to do that all the time Virginia. In fact, sometimes I still can’t resist doing it. It almost often proves to be a mistake though, and that’s anecdotally true for lots of other people I’ve spoken to at conferences also!

  3. Excellent advice, which I followed without even having read your blog post. :-) I made a point of going to sessions that covered things I was unfamiliar with, and even a few that I wasn’t positive I was interested in. I did go to a couple of “celebrity” sessions, but only because I was especially interested in the topics. It all worked out very well. Volunteering at the IAI booth was also a great opportunity to have impromptu “big ideas” conversations, which was an unexpected bonus.

    Another bit of advice that I’d offer: take breaks and skip a few sessions. This prevents your brain from exploding, but it also gives you a chance to talk to people or just wander around and listen to what others are talking about in the hallways. There were one or two sessions that I wished I hadn’t skipped, but the downtime was good for me in the end.

  4. LOL @ Dan Brown. No, this wasn’t about you! (Although, I do have to admit that I went to your session in the hope that I wouldn’t have to read your book for the upcoming London IA Bookclub, but ended up being engrossed in it on the plane ride home afterall!).

    Also, what Amy said re: taking breaks. I ended up doing this accidentally – when engrossed in conversations, sessions started with out me knowing. It was a shame to miss the sessions, but would have been even more a shame to miss the conversations, which definitely won’t be podcast!

  5. Leisa, some great ideas!
    How about:
    – Eat/drink with people, during breaks and after workshops.
    – Don’t take every single course you can. Pick and Choose carefully.
    – Do some homework on the speakers before attending their workshops. This again, will help make choices.

    -Brad (in sunny long beach, ca).

  6. Those are useful tips. In addition to the first: when you do not fly solo, try to hook up solo with (new) people before the event. (FOWA online connection lounge helped me a lot there) These engagements will prevent you to clinging on to each other. (Connect with me on Twitter if anyone wants to hook up for drinks/dinner during @media 2007 in London.)

  7. This is great advise I am going to pass it along to my teachers at my school. I have only been able to attend one conference this year and oh how I wish I had gone by myself. The other teacher took the free drinks, as many as she could and still drive. Everybody was advoiding us the next two days. From now on it is solo or with someone who appreciates the time away from the workplace. Thanks.

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