dConstruct – Questions on Agile UCD

AgileUCDCycle

I had the opportunity to present a talk on the power of iterative methodologies over waterfall at dConstruct last week (a.k.a Waterfall Bad, Washing Machine Good). This is an extended re-mix of a talk that I gave very briefly at the IA Summit earlier this year (I also presented a similar talk at UX Week recently).

I will put my slides up as soon as I can get the file size low enough to get them loaded on SlideShare – will need to get in and optimise those post-it note photos I’m afraid! In the meanwhile, here’s the slide that most people have expressed interest in!

Not to make any excuses, but this is a really tricky talk to give. To get to the meaty bit – the bit where the UCD and the Agile come together, requires a base understanding that Waterfall methodologies (or sequential methodologies) suck, and that iterative and incremental and collaborative/cross-disciplinary methodologies are the way forward. It also requires that you have a working knowledge of Agile.

Lots of people assume that everyone has both of these things, but I can assure you they don’t. If everyone *knew* this, then there’d *be* no waterfall shops out there, right?!

Nonetheless, the most interesting part of this talk is getting down to tin tacks on HOW we can give Agile more UCD flavour – to actually integrated UX activities into a sustainable agile pattern. And this can be pretty tough.

I have to say that while I’m 100% committed to the overall idea of Agile UCD being the methodology of choice, I’m more or less committed to some of the assertions I made in my talk… (is this naughty? I just wanted to take a position for the sake of conversation, and I had plenty of those post-talk!)

For example – one of the things I said was that I think that Agile cycles (or sprints or whatever you call them where you are) need to be longer than 2 weeks. That it takes that much time to fit UX activities into a cycle. I *think* I believe that this is true, if you’re going to do solid UX work in an Agile environment as well as be there in a ‘paired’ environment getting the functionality built. More than one person suggested to me later that perhaps the same end could be achieved by just doing less in a two week sprint. Perhaps.

I don’t think there are any clear rules on this yet… at the end of the day, what I *do* want from this discussion is for UX practitioners to feel comfortable engaging in the discussion about how long a cycle should be with the rest of the Agile team and to not back away from the discussion when rebuffed with a simple ‘well, that’s the rules’, or ‘that’s just the way Agile works’ argument. Again – if your team doesn’t do this then consider yourself fortunate. There are lots of designers out there trying to eek their way into an established Agile environment who come up against this kind of resistance all the time.

There was another series of questions that I got from LOTS of people – and a very valid and important questions they are too…. I’m not sure I have the best responses so I’d love to get feedback from you on what you’d do and say.

The questions are around how do we sell Agile UCD to our organisation and to our clients? How do we manage the fact that this agile approach takes away the security blanket of knowing what you’ll get and when you’ll get it that Waterfall apparently provides.

When I was talking with people about this at dConstruct, I found myself saying these two things repeatedly, and it seemed to elicit nods and smiles and general agreement/enthusiasm.

The first is that whilst in waterfall you might know what you’re getting at the beginning – you have no reason for confidence that you are getting the *right* thing at the end of the process. And, in Waterfall, there’s no real mechanism for changing your mind or learning from the project itself as you go. You can very easily end up with the wrong thing, and then spend a whole bunch of time and money changing everything around so that it’s right – and you’re changing things at the most difficult (read: most expensive) time to be changing things!

So, what this means is that the ‘security’ that Waterfall appears to offer is really, in many cases, false. And although the budget for the project may be fixed at ‘x’ – no one knows what work will be required once the project is completed to get it into it’s correct state. Or the cost to the business of not having got the project as good as it could have been.

Make sense?

The second point is that we can ‘charge out’ Agile in a very different way to Waterfall. Although it would be nice, your client doesn’t *need* to commit to months and months of development work in an Agile environment. They don’t need to commit to the full budget. In fact, they *could* potentially just commit from cycle to cycle. Your company/department can calculate the cost of a cycle, then with the client, negotiate what work will be undertaken in that cycle… rinse, repeat etc.

Of course, this is not really the ideal way to be running a business and you’d hope that, over time, as your clients got more and more clued to the benefits of working Agile rather than Waterfall, they’d be more willing to make longer commitments to the project, making your cash flow a little less precarious!

Fact is though, you do need clients who are clued into the benefits of Agile and Agile UCD for their projects. If they don’t get what’s in it for them (and there is plenty!) then there’s no way you’ll sell them on it. So, knowing those reasons yourself and then educating your clients is a big part of the process.

It’s not easy though, and we’re not going to be in a state where we can be all happily Agile UCDing tomorrow, next week or even next month.

It is, however, without a doubt the ideal way to run your projects. It’s going to require a lot of thought, a lot of work, a lot of trying things out, and a lot of educating our clients and other people in our organisations.

I think it’s going to be worth the effort!

In the meanwhile, lets start sharing ideas and experiences.

How would *you* answer these questions? What questions do you have? What’s been your experience with Agile and Agile UCD?

dConstruct – Collaboration, Creativity & Consensus In User Experience Design Workshop

Workshop in Action

I ran a workshop on Collaboration, Creativity & Consensus for User Experience Design at dConstruct last week. I had lots of fun and learned a lot as well – I know, it makes me sound as though I was a participant, not running the show! Funny how that works! (Hopefully the people who came along also had fun and learned stuff, then we’re all happy! I think they did.)

Finding good ways to collaborate and to work with a multi-disciplinary team is something that is very important to me. It makes the work much more fun and gives so much more insight.

I was really interested in the short discussion we had in our workshop about the importance of fun in project work. There was more or less a consensus amongst us that fun was more than just, well, fun. It was also really important in motivating the team to stay engaged with the project and to do great work, and to be involved. And lots more reasons. I’d be interested to hear your thoughts on if and if so why fun is important in project work.

We did three exercises throughout the course of the day including a brainstorming session with a difference (brainstorming that actually works and doesn’t deserve the bad reputation that bad brainstorming has given it!), a round of design consequences (which we’ve talked about here before), and a run through the KJ Method (whilst channeling Jared Spool).

Something that became clearer to me than ever is the importance of actually *doing* these exercises in order to learn them, and how incredibly hardwired our brains can be to doing things the way we’re used to.

This was never more evident than when we did the brainstorming exercise. I gave some pretty simple instructions to the groups before letting them loose on the brainstorming activity. Admittedly, they were probably fairly different instructions to what everyone was used to when it came to brainstorming, but what followed was pretty extraordinary.

Rather than following these simple instructions, three of the four groups did their own thing, which turned out to be more or less the same thing – rather than using the techniques we’d discussed which are designed to open out the idea generation process, they each proceeded to ‘lock down’ the process by creating a list of things that the device (oh, ok, it was an iPhone!) could do and not do. There was this driving need to ‘lock down’ the environment in which the ideas could be generated. This is not particularly conducive to productive brainstorming!

As it happened, what this meant was that I had to go around to each group and suggest to them that, just for fun, they gave the rules we’d discussed a go – and when they did, the creativity and ideas started flowing! It was a real insight not only into the power of brainstorming well, but also into our own natural desire to get a handle on things, to keep things tight, even when this is potentially detrimental to the activity we’re trying to undertake. I’m pretty sure with out actually seeing this in action, experiencing it for yourself, the lesson is nowhere near as powerful!

There were some really challenging questions raised during the workshop, some of which I’m sure I don’t know the answer to yet (if there is one!). A lot of these were related to how we can bring these kinds of collaborative and creative activities into a workplace that doesn’t naturally embrace them – or worse, where these kinds of activities are looked on as ‘not real work’, or where people pride themselves on working independently.

This can definitely be a tough situation, and I guess my first tip would be to try to make sure you work in a place where collaborative and creative work is embraced! This is going to work for everyone though, so some of the tips that I offer include:

  • Be brave. Those people who think that collaborative and fun activities are childs play and don’t contribute meaningfully to ‘proper work’ often have a talent for making you feel a little silly for suggesting these activities. Don’t let this put you off – press on regardless and have confidence in your techniques!
  • Be methodical. It is actually pretty easy to waste time on these kinds of activities… this is probably why lots of people are pretty cynical about them – they’ve had their time wasted before. Make sure you know WHY you are doing this activity, and WHAT you’re going to get out of it. If it has a clear purpose and outcome then it is more likely to be successful and people are more likely to give it a go.
  • Be prepared. These activities don’t run themselves and most of them require some time, effort and careful thinking to ensure that they are well prepared and run smoothly. Don’t expect to just ‘wing it’ in these sessions. Don’t risk wasting people’s time. Make sure you know what you’re going to do. If you haven’t done it before, consider running a pilot run through before the ‘live’ workshop. Have your shit together.
  • Let your work speak for itself. The absolute best thing you can do is to run a highly productive and fun workshop in your organisation and to let the work speak for itself. People enjoy themselves in these sessions – if they feel like they’re getting good results, then they’re even happier. Word will spread and resistance should gradually die down. If it doesn’t… change jobs! :)

Thanks to everyone who participated in the workshop! With any luck I’ll get a chance to do some more of these in the near future – they’re lots of fun and give you some really great tools for bringing your team and maybe even your organisation together around a project.

links for 6 September 2007 – Post-It Art

Did I mention I’m freelancing? (or, coping strategies from the dining room desk)

So, I don’t remember whether I specifically told you or not, but I’ve just gone out to work on my own.

A freelance what, I’m not exactly sure.. I’m hoping to continue to do what I’ve been doing for a while now – design/user research and user centred design (including information architecture and interaction design), but some other interesting opportunities are out there too… All good fun.

What this means is that I get to work from home quite a bit and am more or less entirely responsible for getting stuff done, or not. Both of these present great challenges for someone who is – I’ll admit it – a bit of a procrastinator.

Fortunately this is not my first stint as a freelancer, and I’ve developed some tactics over the years that have proved a godsend in getting work done and not letting it drag out forever.

My number one favourite technique is called ‘structured procrastination‘ and here’s how it works. You’ve got a to do list. It’s reasonably long. Make sure it’s got ALL the things you should be doing or should have done on it. Then, attempt to tackle the task you think you *should* be doing. You may have some success, but if you are like me, this is a task that you’re probably doing ahead of time and the lack of adrenaline makes it less compelling than it could be. Rather than just surfing the internet or doing something even less constructive – go to your list and pick something else on the list to do.

The strange thing is that, when you feel you *should* be doing something else (let’s call it your primary task) all of the other tasks on your list suddenly start looking sooooo much more appealing.

I find that whilst procrastinating about my primary task, I manage to plough through a pile of things that I didn’t think I’d get to for quite a while.

Sooner or later, my primary task re-engages me, or it moves from being the primary task to a secondary task which – you guessed it, makes it more appealing all of a sudden.

I know I’m not the only person who uses this technique, and it’s not one I made up myself. I’m not sure how universal it is – but if you’re getting desperate, give it a try and see how you go.

Do you have any foolproof procrastination busting techniques?

(Oh, and yes. I’m interested in hearing from you if you’ve got an interesting project – email me at leisa(dot)reichelt(at)gmail(dot)com)