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Prairie Initiative Update at Drupalcon London

I had the opportunity to attend Drupalcon London this week and to talk some more about the Prairie Initiative – what is is, our goals, and the progress we’ve made so far. Unfortunately the audio in the session recording was very poor, so here’s an outline of what I presented.

Recently I came across a ‘register’ page on a Drupal site that was obviously Drupal (in a bad way). I thought – I wonder what it would be like for people who don’t know anyone in the Drupal community to come to Drupal.org and try to find how they can contribute their time, skills and experience to fixing the design of that page.

Try this exercise – go to Drupal.org homepage and log out. Now imagine you’re here looking to help out in whatever your area of expertise is (if you can’t think of anything, just pretend you want to help fix the usability and layout of that register form). Where would you go?

If you headed into Support and Community (which is probably the most sensible option) you’re hit with walls of text, no keywords that confirm that we want people like you and where you should go. Very little sign of a community at all, basically just a list of channels. It’s less than inspiring and a little intimidating.

IRC is not a solution – it scales badly, it’s intimidating and unfriendly if you’re new and unknown, and for a great swathe of us, it’s very unfamiliar.

Groups – try going there and logging out. This is also a pretty poor introduction to the community for newcomers.

Forums are also pretty haphazard and not really a recommended entry point.

If you decide to ‘register’ (for what, it’s not really clear) you enter a process that is riddled with small but unrelenting errors or bad experiences – from the lack of client side validation on the forms, to the ‘access denied’ heading once you’ve completed the form successfully, to the personality free email you receive (and the fact that we have even designed the sign up process this way – making the user do the work to reduce the spam on Drupal.org presumably)

Having completed the registration process, you’re left pretty much stranded on the final page (which announces that it’s unsubscribed you from a mailing list you’ve never heard of) – the dashboard for newbies doesn’t take advantage of a great opportunity to help you get started. Fortunately, in the journey that I was exploring – search does work, and if you make your way to the Usability Group page (which has been pretty well thought out and structured to be newbie friendly), you’re set – you can actually find some likeminded people and start finding your feet in the community.

These are all little things – things that could reasonably easily be fixed. And some might say that if you can’t handle this then you’re probably no use to us anyway – Drupal gets a whole lots hairier than this! And that’s a fair point – afterall, if you do make it through the onboarding experience, sooner or later you’ll meet the issue queue….*gulp*

The onboarding experience into the Drupal community on Drupal.org is a bit of a car wreck. Sure, it’s just a series of little things that could be relatively easily fixed – that’s not the point. The point is that we either have never bothered to check that the sign up / onboarding experience is any good, or it’s not high on our priority list. No one owns this job. This tells us some interesting things about the Drupal community and sends some messages about what we value:

  • We don’t really value our newcomers or care about the experience that new people coming to join our community and contribute have when the try to get involved.
  • We don’t really care about the quality of the products we create and the spaces we reside in (there’s no broken windows policy on Drupal.org), we don’t take pride in our flagship(?) website.
  • People who do manage to get involved using this process are to be admired for their determination!
  • There is an alternative onboarding experience – person to person mentoring and hand holding, particularly for those who have been hired by a Drupal shop or are working in an organisation that is adopting Drupal. This is a good process – perhaps it’s the one we really care about? Perhaps we don’t really want people to randomly stumble into the community? Perhaps – these are all questions to think about…

We need to work out what our position on all of this is.

  • What kind of people do we want to have in our community?
  • How do we want to ‘recruit’ them – do we want random people coming to the community from our website? (hobbyists etc?)
  • What kind of an experience do we want it to be to sign up to be a part of Drupal?
  • What kind of experience do we want to be to be an active contributor to Drupal?
  • How important is this to us? How much do we care?

It’s ok if we decide we don’t care about it so much. The right answer isn’t necessarily ‘the user experience must be fantastic’ but we should stop paying lip service and actually not doing anything about it, and not committing any resources to it.

We need a vision for what we want the experience of Drupal.org for new and long term contributors to be like.

Backcasting is a great exercise that helps us work out what we’re aiming for and then a roadmap/strategy to work towards that outcome.

For me, I think this is important. I believe that the way our spaces are designed is very influential on the way that we behave within them. Drupal the community and Drupal.org are both pretty good at tactical problem solving, but both pretty rubbish at defining and agreeing and acting on larger strategies.

This is what the Prairie Initiative is interested in – ways that we can design social spaces on Drupal.org that are more conducive to giving new contributors a better onboarding experience and that makes it a better, more productive environment for longer term contributors.

The Prairie Initiative is not a project. Rather, it is a family of projects that share a connection to a common set of goals. The goals of the Prairie Initiative projects are:

  • to improve the collaboration tools on Drupal.org so that we can do more and work better together and make Drupal better, faster; and
  • to grow the pool of contributors by making Drupal.org a better and easier place to become a contributor – to make it less intimidating to people who want to get started contributing.

Some of the projects within Prairie that we are moving forward with at the moment include:

  • Topic page – a place where activity from across the Drupal network can be aggregated and people interested in this topic can ‘follow’ the topic. This allows people to self identify their expertise, people to find likeminded peers in the community, people to find mentors, people can more easily keep up with activity on Drupal.org related to their topic.
  • Profile page – a better designed profile page allowing us to share our expertise and experience and interests and activities within and without of Drupal more easily, and a way to make the reputation system known to ‘insiders’ accessible to those who are new and as yet not well connected to the community.
  • Issue Queue - exploring ways that we can change the issue page so that it lets us work more effectively together.
  • Notifications – exploring how we can make it easier to keep up with activity on Drupal.org you’ll probably be interested in without requiring you to be on IRC, have people ping you links, or be scouring issue queues and groups endlessly to keep track.

I’ve been trying to do as much of this as I can in my spare time but – realistically – I’m not a great candidate to help lead this project. It really needs someone who works in a Drupal company and who gets some ‘gardening time’ (or equivalent) to work on community work without having to sacrifice income or time with their kids.

Having asked around a little to see if there might a chance of getting a little financial support so that I can work on this in place of client work, it seems clear that Prairie is currently not a very appealing investment.

I probably need to work on my pitch, I guess, but that’s pretty demotivating. Especially when you not only need someone like me doing cat herding, ‘product management’ and some UX work, but we really also need a tech lead (someone like this who, unfortunately, is much the same as me in terms of having no gardening time).If you’ve got time and inclination to take this on, step up. Otherwise, regretfully, it’s likely Prairie will flounder, as it has for the past month or so after an initial cracking start (this is entirely my fault and not for want of people willing to contribute their time).

I know this sounds like a huge critique of the work that was done by the redesign team and by those who continue to work on Drupal.org – please know that there are many, many things that need working on and people like Neil Drumm and Lisa Rex and others are doing great work that goes largely unrecognised and unthanked. This is absolutely NOT a criticism of their work and I’d like to thank them and the others who are working with them for continuing to incrementally improve Drupal.org.

We might have re-THEMED the entire site but there was a LOT that never had the chance to be reDESIGNED. These are very different things.

We still have much work ahead of us – if we decide we care, enough.

Notes from a very meta workshop on workshop facilitation (UXDO)

Sketchnotes

A few months ago the wonderful Giles Colborne and I were given an interesting challenge by Sjors Timmer and Matthew Solle who were organising the UXDO event for August. Would we run a session on Workshop Facilitation.

Of course we would, but the question was… could we run a workshop about workshop facilitation?

Well, it was certainly worth a shot.

And so it was that twenty something very meta workshop participants bravely joined us last week for a workshop on workshop facilitation. It went a little something like this….

Workshop Plan: 

We posted our workshop plan, including timings, onto the wall.

Workshop Plan

The workshop was structured broadly following the KJ Technique with some collaborative affinity sorting and then ending with some group discussions on key topics. We structured the workshop in a way that promoted  a pattern of widely exploring the breadth of the problem area, then synthesis or exploration of the  patterns that emerge from our exploration and then consolidating into actions and findings.

7pm: Welcome

7.05pm: Private brainstorm (Exploring the problem space)

Question: What are the biggest challenges you face when putting on workshops?

Write challenges on to post it notes – one idea per post it notes, in capital letters using an appropriately heavy marker.

7.10pm:  Post up 

To save time we didn’t do the ideal thing of discussing each idea as they were called out (to
capture all the nuances). Instead we asked people to volunteer whether they had similar ideas and posted them in clusters. You wouldn’t want to do this in a ‘real’ workshop as you want to give people plenty of time for discussion.

7.40pm: Grouping and sorting

We did a collaborative affinity sort by gathered in small teams, giving each team some of the clusters of post-its and re-grouped the post-its into their final clusters. We labelled the clusters with problem statements. This allowed the group to understand what the real problems were and how issues that might on the surface appear different sometimes stem from the same problem.

7.55pm: Dot voting

We gave participants Three votes each to vote for the problems they felt were most significant in blocking their ability to run effective workshop sessions – these would be the topics participants wanted to discuss in more detail later in the evening.

8pm: 1-1 Ranking

Here we deviate a little from the KJ Method. We compared cards in pairs. Rank them all, according to the question ‘What is the bigger roadblock to you running an effective, productive workshop.

8.15pm: Group discussion

We broke into small groups and brainstorm the problems and solutions
Again, this took two parts: firstly, examine the problem – what is it? what causes it? – make notes about this at the top of the flip chart. Then solutions – what’s worked well? why? List ideas on the bottom half of the flip chart.

8.35pm: Groups present back
We heard from all the groups on their problems and solutions

8.58pm  Wrap up and head to the pub! (Although, in all honestly, we did end up running a little late… too much interesting discussion!)

Workshop planning tips:

TIP: Workshops are about the attendees, not your designs. Turn your attention outward. Make
the participants feel valued and listened to.

TIP: Every workshop needs to go through a phase of expansion (where you gather ideas) and exploration (where you understand ideas) and consolidation (where you set the outcomes). Your workshop structure should follow this flow.

TIP: The attendees have given up their valuable time to be there – recognise and respect this. Be clear about what you need from them, plan well, get as much as you can out of the day and communicate it back.

TIP: We posted the agenda and timings up on a big sheet at the front of the room. The agenda is not a secret and making it visible helps everyone to know where they are and where they’re going. It also means you can discuss it and make visible changes (if you need to) during the workshop.

TIP: When you’re planning your workshop remember its important to leave plenty of time at the end for your wrap up. People need to be heard. We’ve been to workshops where the moderator has ended by saying ‘we don’t have time for a wash-up, but please think about what we’ve said today.’ What a let down. Make sure there’s enough time to go around the room one last time.

TIP Make sure they’re putting just one idea per Post-It. Post-Its are the atoms of your workshop – and you don’t want to split the atom in the middle of a workshop.

The outputs: Affinity sort

These are the problem statements (and the related post-its) that we gathered.

Affinity Sort 1

Before the workshop

How do we know who to invite?
Inviting the right people | Getting the right people in the room | Decide who attends | Who is coming? (+ What do they do?) | Right people | Knowing about the likely audience

How do we agree on a date?
Agree on a date | Right time in the process

How do we communicate the problem to solve?
Describing the problem | Agreeing outcomes | Selling the whole idea | Agreeing the content, purpose, objective | The outcomes you need from it | Reason why | Agreed purpose

How do we create a good physical environment?
Venue & equipment | Cleaning the whiteboards | Venue | Choosing funky music | Maximising resources & space | When should I start to prepare | Right location | Finding a good space | Post it notes not sticking | Establishing the ‘right environment’ | Which alcohol to bring | What should I bring?

How do we make sure they’re in the room?
Making invitations that people will stick to | Make them show up | Getting people enthusiastic | Convincing stakeholders to participate

What to do?
How to structure the workshop | Lack of good methods | Appropriate method for participants | Which activities lead to the right results

Affinity Sort 2

During the workshop

How to manage time?
Knowing when to stop | Managing time

How do we get the group to work well together?
Group dynamics | Group social dynamics

How do we introduce the session?
Setting expectations | Warming up participants | Ensuring participants are prepared

How do we create the right social environment?
Break silos | Make people think creatively | Getting the client to pick up the pen | Breaking down the fear of collaboration

How to keep participants focused?
Keeping people on track | Retaining control of the group | Keeping participants on track (work issues) | Keeping people focused | Attendees not focused on listening (wondering mind) | Agenda saboutaged | Keep open without losing control

How do we best get people to participate?
Framing the right questions inspirationally | Communicating to the attendees appropriately | Knowing my own limits and strengths | Facilitating and guiding without stifling | participants not understanding workshop method or format | Letting go during the workshop – appropriately, of course

How do we maintain interest from all attendees throughout?
Keeping up energy | Going deep | Attention | Focus | Engagement | Keeping up momentum | Maintaining good, healthy energy | Going the long haul – energy

Difficult People Affinity Sort

How do we deal with Hippos*, Wallflowers & Snipers
Overcoming ‘silent stares’ | Hippos! \ Handling strength of opinion | Negative attitudes | Encouraging people who are sceptical | Commitment | Wrong PX in the room – it’s not working! | Participant’s fear of coming up with bad ideas | Getting quiet folks to speak | Ensuring that everyone involved has a say | Shouty people | Avoiding one dominant voice | What to do with bigtime extroverts | People who hate workshop format as participants | Negative attitudes.
*Hippo – Highest Paid Person’s Opinion – i.e. important people who use their power from outside the workshop to override debate within the workshop.

Affinity Sort 3
After the workshop

How to communicate the outcomes of the workshop?
How to collate report on results | The what | Playing back findings | Summarising the workshop’s findings | Remembering details | Not missing something | Summarising efficiently | Who is writing up? | Processing — distilling

How to communicate the worth of the workshop?
Communicating the value of the workshop

How to act on stuff after the workshop?
Getting people to own actions.

How do we deal with a lack of consensus?
Managing differing opinions | Designing together without feeling the result is a big mess of compromise | Culture problems | Getting people to collaborate | Managing dissent | Divergent personalities | The personalities of people involved | Facilitating towards a good outcome

Tips for collaborative affinity sorting

TIP: Have someone to manage the labelling while the moderator leads the discussion.

TIP: We asked teams to begin each problem statement with the words ‘How do we…?’ so that we were sure these were real problems – questions that could be answered – rather than vague ‘stuff’.

TIP: There is no scientific way to approach this – point people to a bunch of post it notes and a space on the wall/table and have them get started – it will come together (and start to make more sense to everyone) as you go.

TIP: Encourage people to call out their groupings as they go. ‘I’m starting a group about scheduling over here’, ‘Does anyone have a section on difficult people yet?’ for example. The best way to encourage this is to lead by example.

TIP: Allow and spend plenty of time on this activity – it can be quite time consuming but is a format for having some really important discussions and building a shared understanding of the problem space. Have these discussions and push the group to make sure that the problem statement labels really accurately reflect the content that they represent. Don’t allow generalisations and ensure clarity.

The outputs: What the groups came up with in their short discussions on the key problems we explored.

How to communicate the problem to solve

Problem / solution – How do we communicate the problem to solve?

1. The problem
Not used to working together, no sense of being part of a wider team. Don’t speak the same language. See the problem differently – like that old chestnut of the blind men and the elephants. Don’t think there’s a problem. Think the solution is ‘obvious’ (we should just be doing what I say). Assume ‘my view is the true view’. Legacy of wrong thinking – commitment to wrong ideas or mindset.

2. The solution
Re-framing – make sure the problem is not described from one privileged viewpoint.
Don’t assume participants agree on the problem definition. Agree on the problem.
Listen to their views and opinions – respect. Weave their different views into a view of the problem.
Get a universally respected figure to set up the problem statement.
Get an outsider to state the problem (that’s what we do with user testing – users are our ‘outsiders’).
Bring it to life with examples. Case studies.
Encourage open discussion.

TIP: Always make sure you have clearly defined the problem(s) you’re attempting to resolve in your workshops and that everyone has a shared understanding of the problem and it’s importance/relevance.

TIP: Get the information into the world! – write your problem statements down, in clear, agreed, understood words and post them up in a visible place in the workshop venue. Refer to this liberally throughout the workshop and encourages others to do so.

TIP: Make your workshops a jargon free zone – don’t let others intimidate through use of language and make sure everyone feels comfortable asking others ‘what do you mean by that term’ or ‘what does that acronym stand for’. As every, the best way to achieve this is to lead by example – use the simplest language possible to convey your point, avoid jargon where possible (including UX jargon!) and explain it wherever it’s not possible to avoid it, don’t let people use language or terminology that you don’t understand – set the example by asking others to explain, even if everyone else in the room apparently understands what is going on (often they don’t either!)

What to do!

What to do? (in your workshop)

1. The problem
It’s about lack of experience, not knowing the domain or culture, lack of confidence and it being too easy to stick with past methods.

2. The solution
Just do it – try something. Practice beforehand [so you feel confident in new methods]. Learn from others, be ready to make mistakes, learn by doing. Build up a good stock of resources. Talk to clients, colleagues, etc. Share your experiences. Take part in other people’s workshops – watch what they do.

TIP: Don’t get carried away always trying to come up with new techniques to use in your workshop. Make sure you’ve got a few options for each phase of opening, exploring and closing discussions and a few for the various ‘difficult people’ you might come across and focus on becoming really great a facilitating those. Others will come on your radar over time, pick them up when you see them.

TIP: Plan your workshop so that you spend time on opening, exploring and closing each problem/issue you’re trying to resolve or understand. There are no good shortcuts – skimping on any of these phases will negate the effectiveness of your workshop. Some workshops will be mostly exploring, or mostly resolving but pretty much all workshops need to go through all these phases in order for people to engage with them properly and for you to have somewhere to go to (a specific course of action) beyond the workshop.

TIP: If you’re doing something for the first time, do a pilot first. Yes, it takes some time what you learn from it will be invaluable and then you’ll be on top form for when it really counts. Respect your workshops participants more than to experiment on them on the fly if there’s any chance it could all come to nothing.

How to keep focus

How to keep participants focused on the subject we’re workshopping? / How do we maintain interest throughout the workshop 

1. The problem
Facilitator hasn’t understood well, importance has not been communicated effectively, discussion goes in endless tangents, losing sight of the objectives, people expecting to talk about topics other than the planned ones.
Boring – the format doesn’t give people an opportunity to have fun, don’t want to be too bossy [that’s] not fun, lack of engaging activities.
Human factors – tiredness, need breaks, hunger, mood swings, good view out of the window.
Technology interrupts – email, phones.
Group dynamics – language barriers, bad mix of people in the room, people seeing people they haven’t seen in ages for a catch up, chatty people, people have their own topics they want to talk about.

2. The solution
Mixing up types of activities,
Give them sweets (controversy here over which ones and how to avoid sugar crashes!)
Plan breaks, phones and laptops off (promise they’ll have time to check later), more exciting creative activities, icebreaker to engage them from the start, make things relevant and practical, let people talk a/b themselves.

TIP: The absolute best way to keep people focussed is to make sure they understand clearly what they are doing and how it contributes to solving a problem that is important to them. This means making sure that the problem is clearly defined but also that you’re continually linking the activity you’re currently working on back to that and showing how it is all coming together.

TIP: Don’t let people feel that they’re wasting time – this means making sure that you’ve planned activities that clearly lead towards an valuable outcome, and making sure that people see where they are on the map – how does what they’re doing now get them to that outcome. Kee people in the loop, don’t go for a ‘big reveal’ at the end.

TIP: Make sure you plan reasonable length breaks at least every 90 minutes – to get more out of people over a longer stint, make sure that you are mixing up the format of your activities – get people on their feet, moving around the room, working in different groups, talking, writing, sketching – building variety into the format increases stamina.

Dealing with Difficult People

How do we deal with difficult people / create the right environment?

1. The problem
Different knowledge levels | People feeling threatened | How do we deal with different people to get a representative outcome? |

2. The solution
Make sure you talk to people 1:1 before hand to warm them up | Communicate clear objectives | Choose activities and tactics that treat everyone equally | Herd the Hippos together | Break down hierarchies through play.

TIP: Make sure you know who is going to be in the room before you workshop, if you don’t know much about them try to get an insight into their personalities and use this knowledge to plan activities that will help get the best from the group.

TIP: Build up a repertoire of activities especially to deal with people who either dominate discussions or who are reluctant to contribute, if you find yourself ambushed by this situation in your workshop, be ready to change techniques on the fly rather than persisting with ineffective methods.

TIP: Read widely and talk to others about techniques for talking with difficult situations in workshop – memorise these and practice using them so you can confidently take control and steer the participation in a positive and productive way.

Reading list

  • Gamestorming: Gray, Brown, Macanufo (great overall manual with lots of suggested activities)
  • Facilitation at a glance: Bens (Leisa’s bible. Available in a spiral bound edition!)
  • How to run a great workshop: Highmore Sims (an alternative to Gamestorming)
  • Icebreakers: Tizzard & Evans (pocket sized book of useful icebreakers to keep in your bag)
  • How to make meetings work: Doyle & Strauss (good on the roles that people need to play in meetings – see also Kevin Hoffman’s Slideshare ‘I hate sports but I love kickoffs)
  • Dealing with difficult people: Brinkman & Kirshner (has a great framework for understanding and managing difficult people and simple strategies you can put into practice)
  • Games People Play: Berne (helpful in understanding when, why and how you’re being pulled into a negative relationship)
  • Team roles at work: Belbin (useful for understanding team dynamics and the value that different types of personalities bring to teams, see also Belbin’s website to get your personal profile – for a fee)

Thanks

Giles and I have lots of people to thank – this workshop happened because Sjors Timmer willed it into being and told the world (with Matthew Solle lurking in there, too) and thanks to the generosity of Fortune Cookie for giving us the space (and letting us in early) and providing the refreshments and human support in the forms of Jeff Van Campen and Matt Lindop. The attendees threw themselves into things and came up with lots of tips and ideas which we’ve tried to capture below. We hope we’ve done them justice (comments welcome).

Other people’s write ups

@francisrowland created these sketchnotes during the evening – it’s also his picture that is at the top of this blog post – thanks Francis!

And @timcaynes  gave an participant’s eye view on his blog

If we’ve missed any others, please let us know and we’ll add it here.

Opportunities lost – AlphaGov

AlphaGov Homepage

I’m sure that many of you will have heard about the very worthy Alpha.gov.uk project, the first prototype of which was released earlier this month.

If you’re a user experience practitioner, this should particularly interesting to you.

By way of a quick background, the AlphaGov project was formed in response to findings from a report by Martha Lane Fox, Revolution not Evolution into Government online services and opportunities to improve. (As a tangent, I’d love to see her in a cagefight with Lou ‘The redesign must die‘ Rosenfeld)

In this report she recommended the introduction of

“a service culture, putting the needs of citizens ahead of those of departments”

The AlphaGov project responded, setting out two overarching objectives:

  1. To test, in public, a prototype of a new, single UK Government website.
  2. To design & build a UK Government website using open, agile, multi-disciplinary product development techniques and technologies, shaped by an obsession with meeting user needs.

See. It doesn’t get more UX-interesting than that right? It reminds me quite a bit of the D7UX project I worked on with Mark Boulton and the Drupal community, so I’ve been following it’s progress with a keen interest.

Now, go have a play with the prototype and see what you think. I’m actually not going to comment on the UX of the prototype today, partly because it’s actually quite difficult to do so. I’ll get to that later.

What I want to talk about today is the responsibility that playing out a project like this in public brings with it and how, in my opinion, AlphaGov have let down both the UX and Inclusive Design/Accessibility professional communities.

What you do, not what you say

Let me start by saying that I have a lot of admiration for the the ambition of this project. There is a lot that is good about it. There are also a lot of smart and talented people on the team.

The first thing that strikes me as strange is that on a project that claims to have an obsession with meeting user needs, the team contains a visual designer and a content strategist, a general strategist and multiple search analysists but NOT a user experience lead.

That’s right. We have an obsession with meeting user needs but not so much that we’ll actually hire someone who has extensive experience in actually making that happen.

Now, the project was fortunate in that it had Richard Pope, who I first met when he was a very UX-savvy developer at Moo and who  played the Product Lead role on AlphaGov. As far as UX resources go, you could do a lot worse.

The team also recruited Paul Annett later into the project. Paul also has some UX experience but, as I understand it, his role was primarily as visual designer, making the interface a nicer place to be.

Without commenting on the interface itself, the lack of a rigorous approach to user experience is very evident in the way that the team talk about the work that they have done and their ‘design rules‘.

In a recent blog post about their agile methodology Project Manager Jamie Arnold describes exactly what this ‘obsession with user need’ entailed:

We spent the first two weeks in February recruiting a team from inside and outside of government, talking through the scope, agreeing some design rules and agreeing a vision for the Alphagov product based around the recommendations of Martha’s report.

We ended those two weeks with a list of prioritised user needs (based around search analytics from Directgov, Hitwise and departments),

We roughly grouped into functional areas and stuck to the wall. Each card (or user story) represented a user need, prioritised roughly from left to right and top to bottom.

Crucially also there was a fair amount of @tomskitomski and @memespring‘s product experience. All this was more than good enough to get on with twelve weekly development sprints.

More than good enough, eh? For many projects this would have been more than they ever had to work with.

But this is not just any project. This is a groundbreaking, whole of government initiative that claims to take a User Centred approach and be obsessed with knowing and supporting the end user need.

I think a project like that needs to demonstrate User Centred-ness a little more rigorously. For example.

Who is the audience?

At no point that I saw did the AlphaGov team ever apparently think deeply about what kind of an end user they were going to prioritise. They talk about ‘thinking about who our users were’ and having a ‘user-base of all the entire adult population of a country’.

As User Experience practitioners we know that although you might want the whole country to use whatever you’re designing, you need to put a ring around the kind of users you MOST want to support.

As designers we always privilege some behavioural attributes over others, even if we don’t articulate it. By not thoughtfully articulating this, you risk either an incoherent approach to the experience design or resort to self-referential design (designing for your own behaviour – something that is incredibly difficult to overcome).

You can’t take a User Centred approach to design when your user is ‘Everyone’. You need to define who your users are. You must clearly identify the behavioural characteristics that you most want to support and focus on designing to best support these.

There are many valid design approaches that do not require such a clearly articulated definition of the end user, but these are NOT user centred approaches. Thinking generally about ‘users’ while we design is not doing user centred design. I think it’s pretty irresponsible to suggest that it is.

AlphaGov sends a message that you can say you’re doing User Centred Design but you don’t have to show any evidence of a UCD process – audience definition, research, user involvement, design principles that actually track to specific behaviour attributes.

For example, it would have been great to see some personas developed and shared for this project – even hypothetical ones that drew on the data/insight available to the team. As well as helping the team avoid the problem of the ‘elastic user’ (particularly problematic when you do think your target audience is everyone), it would also help us be better able to evaluate what is good and bad about the prototype. It would also have demonstrated that the team was actually practicing User Centred Design.

(Elastic user, for those not familiar with the term, was coined by Alan Cooper to describe the way that while making product decisions different stakeholders may define the ‘user’ according to their convenience, often resulting in self-referential rather than user-centred design. More here).

This leads us to one of the complexities of the AlphaGov audience which is that, in reality, rather then being obsessively user-centred, the project had two competing audiences. The largely undefined end user and, often more importantly, the stakeholders who would ultimately decide the fate of the project – public servants. These two audiences have VERY different motivations and goals for this project, and the impact of the latter on design decision making was never clearer than when the accessibility topic came up.

On Accessibility and a conflict of interest

Again, from what I know, there was no formal expert accessibility (or inclusive design as I prefer to call it) consultancy on the project team. This is not to say that the team didn’t have quite a bit of knowledge about the mechanics of accessibility (the impact of technical decisions on whether something could be certified ‘accessible’).

The team sets out a really thoughtful understanding of what it takes to make a service properly accessible:

Accessibility should start with research and consideration, not with box-ticking or sprinkling a few standard accessibility features – especially in a government context where a user journey regularly extends into the real world (Booking a driving test? You’ll probably want to know the facilities at the test-centre).

Ultimately, the AlphaGov prototype doesn’t make any significant attempt at achieving accessibility (particularly making a site that works fine even with JavaScript is switched off) apparently due to the short timeframes and ability to ‘retrofit’ accessibility later (hrm).

Actually, what I picked up from discussions about this on Twitter and elsewhere was that actually, it was the other target audience – the stakeholders – who most influenced this decision. If they put the focus on accessibility, they’d have to take away some of the ‘shiny’ – AlphaGov would end up feeling like Just Another Government Website. Rightly or wrongly, the shiny would help excite the public servants to approve and fund a beta version of the prototype.

Perhaps it was a noble sacrifice… who knows. Point is, it’s far from transparent.

The message that the world takes away from this exchange is that accessibility, even when your audience ‘entire adult population of a country’ is optional. And that accessibility can be ‘done later’ not, as they had first set out, built into design considerations from the outset.

These are really bad messages to be sending and, given how publicly visible and lauded this project is, sets the work of many amazing inclusive design specialists back considerably.

It’s hard enough to sell in good accessibility work already. AlphaGov just made it harder.

Activity Based Design and Search Analytics

OK. So I will talk briefly about the prototype… but mostly to discuss how the data you have access to can significantly shape your design.

The team have published very little information on the data that has guided their design decision making for this project but we do know that search activity has influenced it heavily. A team of sixteen people included no UX lead (sorry, did I mention that already?) but two people doing search analysis.

In the design rationale blog post, Richard Pope implies that search logs strongly influenced the design and information architecture strategy for the prototype.

we spent the first couple of weeks scouring search logs and analytics for the various central government websites; thinking about who our users were and generally discussing the kind of thing we were setting out to make

Based on what we learned from looking at search-logs, we knew that there was a relatively small subset of tasks that require the majority of people need to interact with government online. So we should do less and focus on tasks.

Since for the vast majority of people their web journeys (finding out the date of the next bank-holiday, or reporting a lost passport) start with a search engine rather than a direct visit we should think of Google as the homepage and we should also feed Google, Bing and other search engines nice friendly urls.

If someone is just landing at a page on your site then it’s helpful to start thinking of every visit being a new user, assuming they have no prior knowledge of the structure or content website they have landed at.

It is really difficult to evaluate this prototype from a user experience perspective, given the competing target audiences. The best you can do is try to recall the last few times you interacted with a government website and try to reenact that here. Every time I do that I come away with a lingering feeling of disengagement. There’s something that search logs probably don’t really show which is that this is MY government. For better or worse, I have a long term and multifaceted relationship with this government and yet, every time I encounter this site it (by design) makes me feel as though this is my first visit. I find that really unsatisfying and kind of perturbing.

Now, this is not a professional design critique, this is a qualitative research data point of one. But it’s not something that you’ll ever pick up from search stats and analytics. I could bore you further with how I find the promise of localisation with this infinite noob status even more perplexing, but you’d have to spend time with me to understand it. And then spend some time with a bunch of other people to see if this is a common theme or just me being an edgecase.

And people will never post this kind of feedback on GetSatisfaction. (Most people can’t really articulate this kind of weird feeling and wouldn’t think that it was important enough to comment on compared to, say, a bug. You need a good facilitator to extract this kind of data).

To do really good user experience design you need a mix of data points. If you privilege one set of data, you’ll see that in your design. I think we’ve got some of that going on with AlphaGov.

Quantitative data is fantastic. I’d love to see more of what the team had to work with and how they applied it in their design process. But it’s just one kind of input. Qualitative research helps you better understand your end users and thereby to design better for them.

People who do User Centred Design do Qualitative Research.

User Experience is a Time Soak/Non-Agile

Which leads me to the final problematic sub-text that I felt emanating from the AlphaGov team which was essentially that ‘we’re as user centred/accessible as we can be given that we only have 10 weeks to build this thing’. This perpetuates the myth that User Experience can be a time soak, that it slows you down, that it doesn’t really have a place in an Agile methodology.

This is where having an experience UX practitioner on the team from early on could have been helpful.

It is certainly true that historically, Agile and UX have had a fairly vexed relationship but these days many practitioners are experienced and adept at including both user research and ux design into the most demanding agile iterations. We have a toolkit of lightweight qualitative research approaches that work beautifully in this kind of fast paced and responsive environment. UX does not have to be a laggard either at the outset or in the throes of an agile project.

The ten week project timeframe is absolutely no reason to not include real practice of user experience in the process. You may need to find someone who has experience working this way (not all UXers find this kind of project much fun), and you may need to be creative in the way you structure the work, but you should definitely be doing it. Particularly if you’re setting an example of how projects should be done, as the AlphaGov team certainly was.

In conclusion

I want to repeat again, this is a very worthy project and many of their design principles are, I think, sound. For many commercial projects, the methodology that they’ve applied and shared is absolutely appropriate. But the bar is set higher here.

By doing this project in public, by making such a big deal of putting the end user needs and their importance to the project, the AlphaGov team have set themselves up as rolemodels. They’re sending messages about the the way things should be done. They’ve made quite a rod for their back.

If I was just a member of the community, I’d probably be nothing short of delighted with what they’ve achieved. Unfortunately, as a User Experience practitioner, I feel kind of glum. This project has talked the talk of caring about the end user, of placing their needs at the centre of the project and above the needs and desires of government, but at every step, they’ve done little to set a good example for how others should actually do this.

I hope AlphaGov does move forward into BetaGov.

But I hope, if they do, they take a moment to think about what the public performance of AlphaGov and then BetaGov means for their professional community.

Either stop calling the project User Centred, or hire someone to really focus on user experience and do more to share how they’ve integrated real user insight into their design strategy and implementation.

There’s a big opportunity to set a good example to a big audience here. Let’s take advantage of that opportunity and show the UK Government, digital industry, hell, the whole world what projects really look like when they’re user centred, – that they don’t have to be cumbersome, expensive and slow.

Imagine that, a properly user centred government website that was agile, and shiny and amazing. Now, that’s something to get excited about.

UX Survey – what we care about when we’re taking a new job

I’m taking a couple of surveys to explore our priorities and experiences hiring and being hired as UXers.

If you’re a UXer: Come tell me what you think about when you think about taking a new job.

If you hire UXers:  Here’s a survey for you

This came out of an interesting exchange on Twitter the other day with a colleague who posted a Tweet about job opportunities at his company and promoting the opportunity to work on big brands if you worked with him.

He also has an awesome team working with him. I suggested to him perhaps he should be promoting that as well or instead.

I got to wondering (again) how how other people saw the world – what was important to UXers when they were thinking about a new job and what the process was like for finding, interviewing and taking a new job.

Being a good UXer, it was only logical to take the next step and do some research.

I’ll collate the results and share them back in a few weeks.

Thanks!

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